Embedding Power BI Reports into Your Application: The Basics
Embedding Power BI reports into a custom application can provide a powerful, interactive data experience. With Power BI Embedded, you get the same robust reporting and visualization capabilities as regular Power BI, but in a way that integrates seamlessly into software, web apps etc. However, the path to a successful implementation isn't always straightforward. Here’s what you need to know:
Power BI Embedded: The Same Core, New Context
At its heart, Power BI Embedded uses the same engine as standard Power BI. The difference? With Power BI Embedded, you're integrating analytics directly into your application, website or software and add exactly the functionality you need. While the Power BI components are consistent, the surrounding implementation varies greatly depending on the use case and technology used. Your Embedded solution might not only contain analytics but could be a fully fledged customer portal, order system, file sharing application or anything else that you like.
Limited Community, Scarce Resources
One of the biggest challenges with Power BI Embedded is the relatively small community. Unlike regular Power BI, where forums, blogs, YouTube channels and user groups exist in big numbers, Power BI Embedded resources are harder to come by. The niche nature of embedding, combined with the variety of use cases, means finding the right solution can feel like searching for a needle in a haystack.
After working with Power BI Embedded for several years, we’ve encountered—and solved—many of the common (and uncommon) challenges. We wish we could share more of our knowledge, but in many cases, the requirements are simply too specific.
Why a Universal Guide Isn't Feasible
Here’s why embedding Power BI into applications doesn't have a one-size-fits-all documentation:
1. Different Tech Stacks
Power BI Embedded works across various programming languages and frameworks—be it .NET, React, Angular, or others. Each requires different techniques to handle embedding, authentication, and user interactions.
2. Custom Use Cases
From multi-tenant customer portals to internal operational dashboards, the way Power BI reports are embedded depends on the use case. Requirements around performance, security, and interactivity vary widely.
3. Authentication and Security
Power BI Embedded uses Microsoft Entra authentication and token management, but also works with other authentication methods. The specifics differ from one solution to another. Ensuring secure and seamless access requires a tailored approach.
4. Custom UI and Interaction Logic
Embedding isn’t just about displaying a report; it’s about how users interact with it. Whether there is interaction between the app and the report, what else the app should be able to do etc. Every application requires unique handling.
Resources to Get You Started
Despite the challenges, there are excellent starting points available:
Microsoft Power BI Embedded Documentation: A comprehensive guide to embedding Power BI, including setup, APIs, and best practices. Power BI Embedded Playground: An interactive environment where you can experiment with embedding reports, explore sample code, and see the Power BI Embedded API in action. Need Help? Let’s Collaborate!
We understand that every application is unique, and we’re here to help you navigate the complexities of Power BI Embedded. Whether you’re just getting started or have hit a roadblock, reach out to us. Tell us what you’re trying to achieve, and we’ll work with you to find the best solution. At Embedsy, we're proud to offer custom development. In some cases, the out-of-the-box Embedsy Portal doesn't have 1 or 2 features that are required by the customer. In those cases, we carefully evaluate if the requested features can be added as core features of the Portal or if they are stand-alone additions for the specific customer. We're always happy to hear the specific needs of organizations and ask everybody to just reach out for a friendly chat.
Power BI Embedded has incredible potential, and with the right guidance, you can unlock it for your users. Let’s bring your vision to life—together.
